Risk & Safety HR Associate (3-6 month duration) (REMOTE)

The Risk & Safety HR Associate is an entry-level HR support role providing general administrative and tactical support to Risk & Safety in the People, Culture, and Compliance business unit. This role contributes to and impacts the overall employee experience and employment cycle. The Risk & Safety HR Associate role will be exposed to and support various HR operational functions within the business unit, becoming a subject matter expert in Risk & Safety and backup support in others over time. 

An ideal candidate for this role is a self-starter and should be personable, professional, and customer service- and solutions-oriented. An ideal candidate should take direction well, be detail-oriented, possess discernment, and understand the importance of compliance with regulations and confidentiality. A successful person in this role works as a cohesive team player but rock stars independently. A successful person in this role builds positive successful work relationships and will have mastered the art of time management, prioritization, effective communication, critical thinking, and problem-solving analysis with ambiguity.

Essential Duties & Responsibilities

• Provide day-to-day administrative support for Risk & Safety and respond to general employee inquiries about Risk & Safety, worker compensation claims, escalating to the appropriate HR resources or personnel for more specialized support when necessary
• Assist in general data entry, record management, and maintenance
• Enter, audit, and maintain data in HR systems (HRIS), generate reports, and ensure data accuracy and integrity
• Support the workers’ compensation claims process by processing claim submissions, and maintaining accurate records for workers' compensation claims, safety reports, and compliance documentation.
• Assist with leave management, including tracking employee leave requests, accommodations, and accessibility initiatives
• Ensure that employee information is properly protected, and that confidentiality is adhered to
• Maintain continuous education on HR compliance rules and regulations for the US and Canada
• Maintain and update HR communication channels (email, HR portal, etc.) with relevant information.
• Support HR-related projects, including employee engagement initiatives and special programs.
• Understand and demonstrate safe work practices at all times to ensure a safe work environment
• Comply with all company policies and procedures
• Complete special projects and other duties as assigned by your supervisor

Knowledge, Skills, and Abilities

• Strong critical thinking, problem analysis, and problem-solving abilities. 
• Strong analytical and data analysis abilities
• Self-motivated with critical attention to detail, work accuracy, and deadlines
• Interpersonal skills, with the ability to establish effective professional relationships with employees on all levels
• Ability to handle multiple projects and tasks, and prioritize with exceptional organizational skills
• Ability to work in a team environment as well as independently
• Ability to learn new systems and software tools quickly
• High technical aptitude for systems and data and strong computer skills - high proficiency with Excel and other data analytic systems/software
• Excellent verbal and written communication skills with an ability to work with all levels of staff and management
• Optimistic and solutions-driven

Experience and Credentials

• A high school diploma or equivalent is required

• 1-2 years of administrative experience, preferably working within human resources, risk management, or safety
• Experience and proficiency with ADP
• Experience and proficiency in computer skills, Microsoft365 including Word, Excel, Outlook, PowerPoint, and web browsers like Google Chrome